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  • 24.12.2018
  • by Donos

Backdating–When is it Appropriate? . Whitman Legal Solutions, LLC - JDSupra

How to use digital signature for signing documents

In January last year, ASIC issued a warning to financial advisers about incorrectly witnessing or backdating binding death benefit nomination forms. In a press release, ASIC stated that the practice was concerningly widespread and warned of a crackdown. Whilst a date may seem harmless, backdating, predating, or failing to correctly witness a signature can have far reaching unintended consequences that go beyond risking a financial services licence. Backdating any legal document can at best put your clients at risk of facing consequences for having an invalid or incorrectly executed document, and at worst, may constitute criminal fraud. Similar consequences may apply where documents have been incorrectly witnessed. For more information about how the Morrows Legal team can help you, contact us at legal morrows. Planning aged care for your loved ones can be quite confrontational and emotionally draining but it cannot be ignored.

Dating and signing documents

Each legal contract, state and bank institution has its own requirements regarding whether a witness or notary public must sign and authenticate the document. Some contracts require a minimum of two witnesses.

He or she cannot be involved in the intentions of the contract.

For example, a beneficiary of a Last Will and Testament cannot bear official witness to its execution. A notary public is a state licensed official who authorizes the identity of each signatory and bears witness to the execution of a document.

An Adelaide financial adviser has been permanently banned from providing financial services following findings that he had engaged in “dishonest conduct” by. The risks of backdating (or misdating) documents accidentally is signed before “completion” and then rushing around dating them afterwards. Define Signing Date. means the Original Issue Date. Investor prior to the Signing Date, are true, complete and correct copies of such documents as in full force.

They also commission oaths, certify copies of documents and provide acknowledgements. The last page of most legal documents is referred to as the signing page.

While each document varies, it generally contains a solid line with each signatory or company name underneath, specifying where to sign. There you would sign your name and date.

How to sign a document on your iPhone iPad, or iPod touch — Apple Support

You may also be required to print your name or fill in your contact information below. Though not legally required for most forms, the last will and testament and power of attorney usually instruct each party to initial every page in addition to signing the last page.

Initialing each page proves all terms were read and agreed to.

It is not likely to matter; however, if you are drafting the document, spelling out the month (i.e., May 24, ) makes it clearer, just like writing. requirements for signing and dating contracts. Litigation A company can sign documents by having them signed by two directors, or a director and a secretary. Backdating legal documents is frequently permissible. under the contract is more accurate than inserting the actual date of signature.

Although there is no formal space for initials, each party should try to initial the same spot on each page. To make small changes to a legal document, the term in question must be crossed out, altered, and initialed by each party in order to become legally binding.

Larger changes may require an amendment or separate document. Often a notary public has a separate section on the signing page to certify their acknowledgment of the contract.

They may use a stamp or seal as formal authentication of the document. Normally, the physical location where the document is signed does not matter, so long as each party signs in front of the witness or notary public. Obtaining a certificate may depend on which country you want your document to be valid.

Always check with your state officials prior to executing the document. You should sign legal documents how you would usually sign a check, government identification or other documents. For instance, if you are addressed by your middle name on paper and in person, sign that way unless otherwise stated.

A notary public may ask to see your identification card to confirm your identity and compare signatures. When signing a contract, best practices suggest using a color other than the color of the agreement terms to reinforce authenticity and prevent anyone from creating fraudulent copies of the contract.

Blue is the norm. Avoid using pencil or red, pink and orange ink—basically anything that can be tampered with or is hard to read. During the official execution of the document, each party must be in sound mind, meaning they must be capable of understanding the terms of the contract and not under the influence of drugs or alcohol. Furthermore, each party should take their time to read the entire agreement before signing, with the exception of witnesses. Where both parties consent to the backdating of the document, normally the courts in common law countries will simply disregard the backdating of the document, and treat the rights as accruing from the date when the document was actually executed.

Although in exceptional cases — where third party rights are not affected — the courts might be persuaded to treat the stated date as being the effective date, a situation we return to below.

When Signing and Dating Documents Leads to Unintended Consequences

So is it ever OK to backdate a document? There are rare occasions when it may be permissible or even justified to do so.

A commonly used example is where the parties had originally signed a document, but the original had been lost or destroyed before it could be stamped or filed. In such cases it would be perfectly proper for the parties to re-execute an identical document to replace the missing one. Slightly more tenuously, where the parties reached a binding agreement on a certain date, but only reduced it to writing on a later date, they might be justified in putting the date of agreement rather than the date of execution if the terms were in fact identical a more likely scenario given the length and detail of many modern written contracts would be where the terms of contracts are agreed by e-mail on a certain date, but the parties were only available to sign the actual physical documents upon a later date.

For execution as a deed the requirement of signing is a crucial part of the process of creating rights by way of deed, and so it is never permissible to backdate a deed. Probably the most difficult of the grey areas occurs where parties have a recurring commercial relationship which starts informally, but they later decide to document it and agree terms.

Legally speaking of course what they should do is put a provision in the contract which states that the terms of this contract shall also govern prior transactions which the parties shall henceforth treat as being regulated by those terms. However, where lay persons write contracts themselves or download a pro forma from the internet, often these legal niceties are lost upon them.

In practice the courts are more sympathetic than one might anticipate. Where the parties have obviously and without malice tried to wrap antecedent matters into a contractual framework, the courts will often imply a necessary term into the contract in relation to the regulation of earlier matters, particularly where this does not have an adverse impact on a third party or result in some evasion of taxation or filing fees.

Sample 1.

Most legal documents require an individual's signature. Learn why, when and There you would sign your name and date. You may also be. Normally the Lender prints docs so that the date they are signed. I have always changed the documents, because that difference between be a. Some contracts clearly specify their effective date. its effective date, it goes into effect on the date it was signed by the person to whom the In addition to dated documents, courts may also look at the behavior of the parties.

Signing Date means the date of this Agreement. The Charter and bylaws of the Company, copies of which have been provided to the Investor prior to the Signing Dateare true, complete and correct copies of such documents as in full force and effect as of the Signing Date.

No amendment of any provision of this Agreement will be effective unless made in writing and signed by an officer or a duly authorized representative of each party; provided that the Investor may unilaterally amend any provision of this Agreement to the extent required to comply with any changes after the Signing Date in applicable federal statutes.

The Company shall use its reasonable best efforts, for so long as there are Registrable Securities outstanding, to take such actions as are under its control to not become an ineligible issuer as defined in Rule under the Securities Act and to remain a well-known seasoned issuer as defined in Rule under the Securities Act if it has such status on the Signing Date or becomes eligible for such status in the future.


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